Stone County School District accepted proposals under its IT Hardware EPO 4671 Lowest and Best Solicitation for a district Chromebook deployment through September 18, 2026 at 12:00 PM Central Time. That published proposal deadline has passed. The district released the solicitation September 4, 2026 and planned evaluation and award on September 21, 2026.
Scope: the district seeks 280 new HP Chromebooks with the necessary Chrome Education licenses, protective cases, white glove deployment services and accidental damage protection. White glove services include Wi Fi setup, case installation, asset tagging, Google Admin enrollment and organizational unit setup. Planned quantities are 100 devices for Perkinston Elementary, 60 for Stone Elementary, 60 for Stone Middle and 60 for Stone High School. The solicitation requires delivery on or before October 2, 2026, subject to the district’s published clarification regarding district caused delays. The district’s vendor Q&A further clarifies that 14-inch Chromebooks are preferred but devices 11 inches or larger will be considered, touchscreen capability is not required, and a vendor may propose centralized delivery if it also provides a comparison quote for delivery to all school locations. The district will extend the delivery deadline for district-caused delays in issuing the purchase order or enrollment information and may consider other documented delivery timing on a case-by-case basis.
Eligibility: only vendors that had a valid Purchase Agreement on file with the Mississippi Department of Information Technology Services and were published members of the IT Hardware EPO 4671 Vendor Pool as of the solicitation release date may respond. The statewide EPO is valid from August 27, 2025 through July 31, 2030. ITS states a dollar limitation of $500,000 per project per fiscal year without additional ITS approval. That statewide EPO limit is not a published contract value for this Stone County procurement.
Technical and service requirements: devices must have at least 4 GB RAM, use USB C charging, support WPA2 or WPA3 and be new manufacturer equipment. The district will consider 8 GB RAM based on price and performance. Its official vendor Q and A states a preference for 14 inch devices but permits devices 11 inches or larger, does not require touchscreen capability and does not specify a particular processor or hard drive. Vendors may propose a central delivery option but should also price delivery to each school for comparison.
Warranty and qualifications: pricing must include 280 accidental damage plans of at least three years. The solicitation also requests warranty and service information, vendor organization and experience information, manufacturer or technology partnerships and at least three references for substantially similar completed work.
Evaluation: the published scoring framework allocates points for technical compliance, white glove services, delivery, warranty, accidental damage pickup and delivery, loaner devices above the 280 unit quantity and lifecycle cost. A proposal receiving less than 80 percent of available non cost points may be eliminated.
Submission: proposals must be received by Brandon Wilson, Stone County School District, 214 N. Critz Street, Wiggins, Mississippi 39577 by the deadline. The solicitation permits hand delivery, regular mail, overnight delivery or email to bwilson@stoneschools.org. Vendors must follow the solicitation’s blackout rule and official written question process.
Funding and match: no official contract ceiling or guaranteed spend is published for this solicitation. This is a procurement rather than a grant, so grant match or cost share requirements do not apply.
Atlas fit: Atlas Opportunity Score 50/100. N9+ Fit 0/100. QC Healthcare and Dr. Miltie direct vendor fit 0/100 on current verified facts. The procurement is legitimate Mississippi K through 12 technology intelligence, but it does not present a healthcare, telehealth or remote physical examination use case. Direct response is also restricted to vendors that met the EPO 4671 vendor pool requirements at the solicitation release date. No Dr. Miltie pursuit or applicant outreach is advanced.