Opportunity Overview
The New York State Education Department (NYSED), Office of College and University Evaluation (OCUE), has issued RFP #144 — Office of College & University Evaluation (OCUE) Modernization. NYSED is seeking proposals for a Software as a Service (SaaS), low-code, cloud-based forms management platform to automate business processes and modernize legacy higher-education regulatory workflows.
Contract Term and Value
NYSED states that it intends to award one contract with an anticipated term from January 1, 2027 through August 31, 2032. The applicant-relevant contract value is not published on the accessible official opportunity page, so Atlas is not estimating a ceiling or expected award amount.
Key Dates
Questions were due by close of business on September 11, 2026. NYSED states that a Questions and Answers Summary will be posted no later than September 22, 2026. Bids are due October 13, 2026 at 3:00 PM Eastern Time.
Scope and Bidder Profile
The procurement centers on a SaaS, low-code, cloud-based forms-management solution for OCUE modernization, including business-process automation and migration/integration work associated with legacy systems. A realistic bidder profile is an established low-code/SaaS platform provider or implementation partner with enterprise forms/workflow modernization, data migration, integration, security and public-sector delivery capabilities. Atlas does not infer that any specific vendor is eligible until the controlling RFP requirements are checked.
Submission Controls
NYSED requires electronic submission through its online form. The official page identifies four separate submission components: Submission Documents, Technical Proposal, Cost Proposal, and M/WBE Documents. The technical and cost proposals should be submitted in Microsoft Office format; editable/OCR-searchable PDFs are acceptable. Documents requiring signatures may use handwritten signatures on scanned documents, authenticated third-party e-signatures such as DocuSign or Adobe Sign, or stored signature images. A typed name or script-font typed signature is not acceptable. Bidders must accurately enter the RFP number and title in the online form.
Subcontracting, Match and Cost Share
This is a competitive services procurement rather than a grant. A non-Federal match or cost-share requirement is therefore not established as an applicable concept. Subcontracting is capped at 30% of the total contract budget. NYSED also requires compliance with the RFP’s Minority and Women-Owned Business Enterprise participation requirements.
Required Materials and Attachments
The official NYSED page provides the RFP, Submission Documents, workflow/process attachments, milestones and deliverables, functional and non-functional requirements, a change-request form, the cost-proposal spreadsheet and NYSED security policies. Prospective bidders should review all of those controlling documents and the September 22 Q&A before final submission.
Contacts
NYSED identifies Emily Sutherland for program matters and Thomas McBride for fiscal and M/WBE matters. Procurement communications should use the official NYSED channels specified on the RFP page and in the controlling solicitation.
Atlas Fit Analysis
Atlas Opportunity Score: 83/100. This is a current, clearly defined New York education-sector modernization procurement with a multi-year contract term and detailed official submission controls. The score is moderated because the contract value is not published on the accessible official page and the procurement is highly specialized to enterprise SaaS/low-code implementation.
N9+ Fit Score: 0/100. The Nonagon N9+ connected physical-examination platform is not the requested forms-management/legacy-modernization solution. QC Healthcare Fit: 0/100. No clinician staffing or direct healthcare-services pathway is present. Dr. Miltie should not force a direct-vendor role.
Next Action
Qualified SaaS/low-code vendors should review the full RFP and attachments now, monitor NYSED for the Questions and Answers Summary due by September 22, verify all technical/security and bidder qualification requirements, confirm M/WBE compliance and the 30% subcontracting ceiling, and prepare the four required electronic submission components for filing before October 13, 2026 at 3:00 PM Eastern Time.
Official source: New York State Education Department, RFP #144 — Office of College & University Evaluation (OCUE) Modernization.