Opportunity Overview
The New York State Department of Corrections and Community Supervision (DOCCS) is seeking one qualified vendor to provide an integrated Electronic Health Records (EHR) solution for its statewide correctional health system. The controlling RFP is C161877 / RFP 2025-49, cross-referenced in the New York State Contract Reporter as CR 2138826, issued September 9, 2026.
Funding and Deadline
DOCCS does not state a maximum contract value in the controlling RFP. The procurement is intended to result in one contract with a seven-year term, consisting of a two-year implementation period followed by five years of recurring services. Proposals are due November 4, 2026 at 3:00 PM EST. First-round written questions are due September 23, 2026 at 3:00 PM EST; second-round questions are due October 14, 2026 at 3:00 PM EST.
Who Can Propose
The prime offeror must have at least five years of EHR-development experience, including an EHR capable of interfacing with multiple systems and consulting/technical support for large entities and/or geographically distributed correctional systems. The prime must also have at least five years of legacy-data-migration leadership experience and must have developed and implemented EHR systems for at least four customers, including at least two institutional settings such as prisons, nursing homes or hospitals.
Scope
The requested EHR must support DOCCS health operations across 41 correctional facilities and Central Office. The scope includes system design, data migration, implementation, testing, conversion, training and documentation. The software requirements include telehealth support, remote provider access, population-health analytics, clinical decision support, medication administration, e-prescribing, dental, laboratory, document/disclosure management, scheduling, electronic signatures, interfaces and interoperability using standards such as HL7 and FHIR.
Subcontracting and Partner Path
Section 2.5 states that bidders may propose subcontractors with prior written DOCCS approval, disclosure in the bid, and applicable vendor-responsibility requirements. Atlas also identified a contradictory glossary parenthetical stating that subcontracting is not permitted. Because the controlling document contains this internal inconsistency, any partner/subcontractor strategy should be confirmed with DOCCS through the designated procurement contact before reliance.
Submission and Compliance
The proposal consists of four distinct parts submitted as four separately labeled emails to the designated DOCCS contracts mailbox: Administrative Proposal, Technical Proposal, Diversity Practices Questionnaire and Cost Proposal. The RFP establishes a 30% overall MWBE participation goal, divided into 15% MBE and 15% WBE. Required insurance includes commercial general liability, automobile liability, technology errors and omissions, cyber/data-breach liability, workers’ compensation and disability benefits at the limits specified in the RFP.
Atlas Analysis
Atlas Opportunity Score: 96/100. This is a major statewide correctional-health technology procurement with a long contract term, broad clinical workflow requirements, interoperability, telehealth, remote provider access and population-health functionality.
N9+ Fit Score: 58/100 conditional. The Nonagon N9+ remote physical examination platform could be relevant only as a legitimate component within a qualified EHR prime’s telehealth and remote-provider architecture, particularly for guided examinations and vitals during remote clinical encounters. The RFP does not require N9+ hardware, and Atlas should not position Dr. Miltie as the prime because the stated EHR-development, implementation and migration minimum qualifications are not established for Dr. Miltie. The subcontractor-path inconsistency should be resolved before partner outreach.
QC Healthcare Fit: 15/100 conditional. The procurement is primarily an EHR technology and implementation contract rather than a clinical staffing procurement.
Next Action
Track all NYSCR/DOCCS addenda, resolve the subcontracting inconsistency through the designated procurement channel, identify qualified EHR primes with correctional/institutional implementation experience, and evaluate whether a compliant N9+ integration or remote-exam component would materially strengthen their proposed telehealth workflow. Do not pursue Dr. Miltie as a direct prime unless the mandatory qualifications can be legitimately documented.
Official source: NYS DOCCS RFP C161877 / RFP 2025-49 — Electronic Health Records.